1. Creative Billing Online

Online project time & expense billing.

All your employees can use the system from any machine, any platform, at the same time!

As a multiuser online time sheet & billing application, it runs right in your employee's browser (currently Internet Explorer, Safari, FireFox, and Chrome). This means it's compatible with Macs, PCs, and even Linux machines and it can be accessed by any number of your established employee users, from any location in the world, at any time. It is secure, and never needs to be installed, updated, or backed up—we do it all for you. And for all this convenience and power to make your business more profitable and more accountable, you simply pay a small monthly charge.

60-Day Trial Track 3 projects for 60 days

Pricing Plans Monthly subscriptions

Up to 50 users included at no extra charge!

Designsoft Creative Billing Online subscription software allows multiple users (includes up to 50 users at no extra charge, additional users optional) to define specific projects, add related billable time and expenses to support the whole process through invoicing and payment. Creative Billing Online also comes with an individual stopwatch and time sheet home page for each employee, a contact database, simple or complete custom control invoicing, simple accounting functions, and exporting capabilities. Simple user group assignment IDs allow limited or full access to all or some of the features for each individual user.

The Knitty Gritty

Client Relations

Clients and customers know that you are being accountable, which instills confidence
Minimizes billing issues

The Online Advantage

No software to install or upgrade—you are always using the very latest version
Accessible from multiple locations (other offices, home, or when traveling) without VPN security and installation issues
Can be accessed 24 hours a day, 7 days a week
Network-like environment means multiple-users can be working simultaneously for easier collaboration, interrupted timekeeping, and greater "ownership" of the process
Greater security and safety of your data
Run on PCs or Macs for easier support and collaboration in dual-platform businesses
All data encrypted and backed up to independent servers hourly and daily
Reduce IT staff load

Capability

Create any number of projects (depending on your subscription plan) with descriptions, contacts, status, type, and comments
Enter unlimited time, expenses, and out-of-pocket costs, each extended by pre-set markup factors related to task, service or item; employee or vendor; and client
Allows any number of users to be logged on simultaneously
Unlimited clients, vendors, business and person contacts

Recording and Tracking

Track time, expenses (vendor invoices), and out-of-pocket costs (internal, like digital printing)
Time, expense, and out-of-pocket entries are extended by pre-set markup factors related to task, service or item; employee or vendor; and client
Stopwatch allows the setting of multiple timers that post directly to user's time sheets for later import
Assign individual tax rates for any task or service
Out-of-pocket costs, such as color proofs from your inkjet printer, can be assigned a per-piece price and entered by quantity
"Adjustment" entries allow for pre-payments, retainers, incremental (staged) billing, discounts, and special charges
Project summary screen gives overview of accumulated charges, taxes, balance against quotes, profit and loss, and billing history

Integration

Includes Creative Billing software, unlimited employee stopwatch and timesheets, invoicing, reporting, and simple accounting
Client and vendor database with addresses and contact information and markup factors
Database of business and personal contacts, which can be related directly to clients and vendors
Individual user accounts allow personal project stopwatches, time sheets, and contact database
Includes accounts receivable, payable, paid receivables and payables

Accessibility

Allows password-protected multiple-user access from any location--home, office, on-the-road—24/7
Allows accountants and partners to log on and create the up-to-the-minute reports they need
Limit users access to specific areas, views, and editing capabilities based on roles or job descriptions
Available to those using Macs or PCs

Interface and Ease of Use

Home page provides quick overview of time sheets, projects, and to-do list
Search feature finds projects by number, title, or description (current or archived);
Post expenses to the project and accounts payable in one step
Quick entry screens for those who "hate waiting"
Self-populating menus and forms where possible to save keystrokes
Easy-to-navigate drop down menus
Pop up calendars for easy entry of all dates
Customize screen displays with your colors and graphics, and fonts for printing
Online help screens and FAQs
Rollover tool tips
Quicktime movies to familiarize you with all the features of Creative Billing

Convenience

All projects and entries can be edited at anytime
Sort and group entries for snap-shot analysis
Projects can be archived for later viewing
Hourly encrypted backups
Nothing to install or update

Reports and Output

Create filtered reports of 1) employees activities and billable time, 2) quote vs actual project costs, 3) overall summary of all projects, and 4) all accounting activity by date and client
Flexible preset invoice and quote formats give you flexibility in what is to be included on each
Invoices and quotes can be output right to the screen as HTML for printing or creating PDFs*, or in a downloadable XML or tab-delimited file for import into Adobe InDesign, Quark Xpress, or Microsoft Word.
Invoice projects by 1) set amounts incrementally, 2) by charges-to-date, 3) by quote, or 4) by the entire project
Invoices can be recorded to a simple accounts receivable for easy tracking and payment
Accounts Payable creates statements for any client at any time

Importing/Exporting

Backup or export your own data for import into spreadsheets and other databases
Imports time from the online time sheet or from DesignSoft's standalone DesignSoft Connect or StopWatch Plus time sheet applications